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City Council Minutes – 2017

Fri, Sep 15, 2017

Announcement, Featured, News

City of Forman Minutes

Contents

January 9, 2017

January 19, 2017 – Special Meeting

February 13, 2017

March 13, 2017

April 10, 2017

May 8, 2017

June 12, 2017

July 10, 2017

July 18, 2017

August 14, 2017

September 11, 2017

September 19, 2017

January 9, 2017

The Forman City Council meeting was called to order at 6:00 PM by Mayor Mark Bopp.  Present were council members Luke Anderson, Al Colemer, John Stenvold and Neil Weaving.  Also attending were Jayne Pfau, Trish Pearson, Tibby Hinderlie from the Teller, Mike Keiper and Rachel Hoistad from the Park Board, Kevin Bopp from the Golf Course, and Jim Hill and Tyler Newborg from RDO.

A motion was made by Luke Anderson, seconded by Al Colemer to approve the minutes from the December 12, 2016 council meeting.  Motion carried unanimously.

Mike Keiper and Rachel Hoistad reported on the activities of the park board, fundraising efforts, improvements and maintenance of the pool and future needs for the pool, including a pool cover and new heating system.  Kevin Bopp gave a similar report on the golf course including needs for centralized air conditioning in the clubhouse and a desire to connect to city water and sewer.  Both parties were seeking assistance from the city from the sale tax income.  Currently, the park board gets ½% sales tax revenue.  The remaining 1% is encumbered by Drain #4 to pay debt service.  Both parties were agreeable to split the ½% however the city felt was best.  A motion was made by Neil Weaving, seconded by Luke Anderson to split the ½% sales tax 75% to the park board and 25% to the golf course.  Motion carried unanimously.

A motion was made by Al Colemer, seconded by John Stenvold to approve the city auditor’s report including the December financial statements, approval of the bills, the delinquency report and recommended budget amendments and transfers.  Motion carried unanimously.

AMERIPRIDE-$8.25; BANYON DATA SYSTEMS INC-$324.00; BCBS ND-$606.74; BERUBES-$36.53; BOPP LAW OFFICE-$750.00; CC STEEL LLC-$100,000.00; CITY OF FARGO-$14.00; CITY OF FORMAN PARK BOARD-$2,215.41; COMPUTER EXPRESS-$92.00; DAKOTA PLAINS COOPERATIVE-$447.20; DEPARTMENT OF THE TREASURY-$327.72; DICKEY RURAL NETWORKS-$1,048.06; FORMAN MARKET-$5.15; FORMAN REPAIR-$35.00; HAWKINS, INC.-$2,161.34; KJELDEN’S HARDWARE HANK-$123.64; MOORE ENGINEERING, INC-$5,635.00; MUNICIPAL GOVERNMENT ACADEMY-$25.00; NATIONWIDE RETIREMENT-$406.68; ND PERS-$81.29; NELSON HOME CENTER, LLC-$70.72; ONE CALL CONCEPTS-$1.55; OTTERTAIL POWER-$4,046.45; QUILL.COM-$48.65; RAY-MAC INC-$45.00; SARGENT COUNTY BANK-$29.80; SARGENT COUNTY TREAS-$5,001.62; THE SARGENT COUNTY TELLER-$80.38; US TREASURY-$2,337.73; USDA RURAL DEVELOPMENT-$0.00; USDA RURAL DEVELOPMENT-$12,201.88; USPS-$79.22; WASTE MANAGEMENT-$2,527.83; PAYROLL-$8,266.82;

There were no comments on the City Superintendent’s report.

Travis Paeper joined the meeting and reported on policing activities.  The purchase of the new radar gun is in process and should be in use soon.  He asked that all residents be aware of check cashing schemes and scams by checking their accounts regularly.  There were some issues with the way our fireworks ordinances are written.  Paeper recommended rewriting the ordinance to clarify the city’s stance.  The county hired a new deputy, Matt O’Brien.  Travis will bring him to the next meeting to introduce him.

There were no comments from city attorney, Jayne Pfau other than agreement with the Sheriff that our fireworks ordinance needs revision.

Mayor, Mark Bopp received quotes on two models of John Deere pay loaders, one Case IH and two from Doosan.  The city superintendent has been trying out a demo of the Doosan pay loader.  The council reviewed the quotes in depth.  First, they discussed whether to go forward with a purchase, a lease, or hold off for a couple years.  Most agreed that waiting carried certain risks.  Even though our current loader is in good condition, it will lose value in depreciation over two years.  There is always the possibility of future repairs that are unknown at this time.  Interest rates are low now, but are rising.  Plus, machinery costs rise about 3% – 5% per year.  Overall, it seemed prudent to move forward.

Jim Hill and Tyler Newborg from RDO explained what was included in their quotes.  Newborg, a technician for RDO, explained that he is moving to Forman and will be working from a Forman satellite.

Austin McLaen from Sargent County Bank joined the meeting and presented lease-purchase financing options for the different machines.

After much discussion, A motion was made by Luke Anderson, seconded by John Stenvold to proceed with the John Deere 524k machine, utilizing Sargent County Bank’s 5-year 2.8% lease to own financing.  Roll call vote:  Anderson – aye; Stenvold – aye; Weaving – nay; Colemer – aye.  Motion carried.

City Engineer, Jerod Klabunde joined the meeting updating the council on their projects.  The environmental draft document came back with a required modification to use a new form.  Moore Engineering is working on transferring the data to the new format.  There will be no additional costs incurred to the city, but the project may not make it to the spring bid letting, pushing the project back to the original 2018 time frame.  They will keep pushing forward though and hope it still has time to work for this year.

The water plant upgrade has run into another delay.  The check valve and air valves are on backorder.  The contractor is confident he will be able to complete the project this month and has asked the council to approve a change order extending the completion date.  We have already granted one extension.  The contractor is now in a penalty phase.  The contractor also requested approval of partial payment #3 for the materials that have already been purchased and are on site.  The request was not presented in a timely manner, as the contract requires that all requests be presented at least one week in advance.  The council would not consider an extension at this time.  They would not consider paying the full amount of the late payment request either.  A motion was made by Al Colemer, seconded by John Stenvold to pay $100,000 of their $218,208 request as a goof faith measure.  Motion carried unanimously.

A motion was made by Al Colemer, seconded by Neil Weaving to approve the engagement letter for V. Nelson, CPA to perform the 2016 audit.  Motion carried unanimously.

Mayor Bopp notified that health insurance increased 5.8%.  Since the city capped their contribution at $500 per month, the full amount of the increase would be passed on to the employee.  This results in a 45% increase in the employees’ share of the premium.  The council also reviewed current salaries and discussed COLA increases. A motion was made by Al Colemer, seconded by John Stenvold to increase the city contribution to insurance to $525 and to approve a 3% increase for the auditor and city workers.  After discussion, John Stenvold made a motion to amend the original motion to include a $.25/hour increase for the police workers.  Al Colemer seconded the amendment.  The motion on the amendment passed unanimously as did the original motion.

The city office and shop will be closed on Monday, January 16 in observance of Martin Luther King Jr. Day.

The next regular council meeting is Monday, February 13, 2017 at 6:00 PM.

The meeting adjourned at 8:15 PM.

January 19, 2017 – Special Meeting

The Forman City Council meeting was called to order at 7:55 AM by Mayor Mark Bopp.  Present were council members Luke Anderson and Al Colemer.  John Stenvold and Neil Weaving were absent.  Also attending were Auditor Trish Pearson and Tibby Hinderlie from the Teller.

The purpose of this meeting was to discuss issues with the proposed purchase of a new pay loader.  RDO gave us a final quote on the John Deere.  They absorbed the November 1 price increase, but took off some other equipment to bring the machine to the same price originally quoted.  They are also 60 – 90 days out for delivery.

After some discussion, a motion was made by Luke Anderson, seconded by Al Colemer to purchase the Doosan pay loader for the price listed at the previous meeting and continue with Sargent County Bank Public Financing for 5 years.  In favor, Luke Anderson and Al Colemer.  Absent, John Stenvold and Neil Weaving.  Motion carried.

Mark will arrange for delivery and the paper work with the bank.

The meeting adjourned at 8:20 AM.

February 13, 2017

The Forman City Council meeting was called to order at 6:00 PM by Mayor Mark Bopp.  Present were council members Luke Anderson, John Stenvold and Neil Weaving.  Al Colemer was absent.  Also attending were Jayne Pfau, Trish Pearson and Tibby Hinderlie.

Jerod Klabunde and Brandon Reber from Moore Engineering reported on city projects.  They are still working on the environmental clearance.  Once the notices they sent out come back, they will complete the document.  When the document is complete, they will finish the design plans.  There is still a possibility that it could be built this fall.

The water plant project is behind schedule.  Jerod asked Mike Cebulla, from CC Steel to join us and discuss some of the delays and the projected completion date.  Mike explained that there have been a number of integration issues with the old system and the new.  There have been other issues with waiting for parts and availability of the subcontractors.  He apologized for the delays and said a good “up-and-running” date would be two weeks from today.

A motion was made by John Stenvold, seconded by Neil Weaving to approve partial payment #4 to CC Steel for $257,285.54 and invoice #14706 to Moore Engineering for $7,898.99.  Motion carried unanimously.

A motion was made by Neil Weaving, seconded by Luke Anderson to approve the minutes from the January 9 and 19, 2017 council meetings.  Motion carried unanimously.

A motion was made by Luke Anderson, seconded by Neil Weaving to approve the January financial statements.  Motion carried unanimously.

A motion was made by John Stenvold, seconded by Neil Weaving to approve payment of the bills.

The council reviewed the delinquency report and city superintendent’s report without comment.  The Sheriff was unable to attend, but stated that aside from a few juvenile issues, it has been quiet.

Attorney Jayne Pfau reported on several items.  She reviewed fireworks ordinances from several cities and asked the council which elements they wanted included in our ordinance.  She will prepare an ordinance and bring it to the next council meeting.

A deed was prepared turning lots 1, 2, & 3, block 4 of the Klefstad subdivision back to the city.  A motion was made by Neil Weaving, seconded by John Stenvold to pay $5,000 to the Roger Hom Estate as required by the subdivision’s covenants.  Motion carried unanimously.

The state of North Dakota passed a measure legalizing medical marijuana in the state.  Pfau stated that the legislature is working on language that may modify or amend the measure and has delayed the implementation.  We need to wait for the outcome, then see if we may need any changes to our zoning or ordinances.

The city received a letter about wireless facilities setting up cell sites on public easements, particularity stop light poles.  Since this technology is primarily being employed in highly populated areas, she does not think it will affect the city in the foreseeable future.

Mayor, Mark Bopp reported that our new pay loader is here and working well.  The light package they added is very bright.  Doosan was on site for an orientation for the city workers.

Luke Anderson reported that the Forman Golf Association is leasing the clubhouse to Allen Menge and Kim Dahl from March 15 to November 15.  The Golf Association will still handle all the greens fees, rentals and other activities.  Menge submitted an application for a retail liquor license.  A motion was made by Neil Weaving, seconded by John Stenvold to approve the liquor license.  Motion carried unanimously.

April 3-7, 2017 is City Government Week.  This is an opportunity to showcase our city with various activities.  Mark Bopp brought up tours of the water treatment plant and the council thought that was a great idea.  Luke Anderson stated that he had conversations with Trish Pearson about a coloring contest.  Pearson showed the council a couple of coloring designs broken down by grade k-3 and 4-6.  Anderson asked if the city would offer a day pass to each grade and grand prizes of a single pool membership to each group.  Again, the council thought that was a good promotion.  Pearson will distribute the materials to the school and the Scoop.  Anderson will talk to the Community Club about judging the contest.

Note that Monday, February 20 is a holiday and the city office and shop will be closed.  Mayor Bopp will be out of town next week.

The next regular council meeting is Monday, March 13, 2017 at 6:00 PM.

The meeting adjourned at 7:10 PM.

March 13, 2017

The Forman City Council meeting was called to order at 6:00 PM by Mayor Mark Bopp.  Present were council members Luke Anderson, Al Colemer and Neil Weaving.  John Stenvold was absent.  Also attending were Jayne Pfau, Trish Pearson and Tibby Hinderlie.

Jerod Klabunde and Brandon Reber from Moore Engineering reported on city projects.  The Street Improvement Project warranty inspection will be done in June.  Mark commented on cracked asphalt in the south addition.  Chip sealing does not fill cracks and it is normal for cracks to reflect through the chip sealing.  Jerod recommended crack filling and sealing as regular maintenance of the asphalt.

The environmental clearance document is complete as are the map and plans for the Pedestrian Trail Project.  They still need to prepare the right of way plat for acquisition of right away along the trail.

The Water Treatment Plant Project is 95% complete.  Mike Cebulla from CC Steel and Nathan from Summerville Electric explained some of the issues with the project and why it is not yet complete.  There are issues with programming integration that are being addressed.  A motion was made by Luke Anderson, seconded by Neil Weaving to approve change order #3 deleting line item #8, which will be addressed later.  Motion carried unanimously.

A motion was made by Luke Anderson, seconded by Al Colemer to approve contractor’s payment #5 for $38,388.89.  Motion carried unanimously.

There will be grant funds remaining at the end of the Water Treatment Plant Project.  Klabunde recommended getting a structural engineer to inspect our water tower and ground storage tank if the city plans to use the remaining funds for repairs and painting of these structures.

Attorney Jayne Pfau brought up that a resident in town has a pet potbelly pig.  Complaints have been received about the pig running loose and the accumulation of waste material.  Deputy Sheriff Bryan Johnson commented that the Sheriff’s department is aware of the pig.  Pfau explained that our ordinances forbid any swine or pigs in the city limits.  The council directed her to write a letter to the owners giving them until the end of the month to remove the animal from the city and dispose of the waste.

Pfau is still working on the fireworks ordinance.

Sargent County deeded a parcel of land in the NW corner of town to the city as they have no use for the land and do not wish to pay the special assessments.

Bryan Johnson introduced Deputy Matt O’Brien, who is filling in for Rick Bryant while he is on deployment.  There have been a few things going on in town.  They had an emergency commitment of a person under the influence of narcotics.  They have been working on a sexting case.  There was a sexual assault and a domestic complaint.

A motion was made by Al Colemer, seconded by Neil Weaving to approve the minutes from the Fbruary 13, 2017 council meeting.  Motion carried unanimously.

Last year the council approved giving the city’s mil levy for JDA to the Sargent County JDA, but since it was in the city’s certified budget, the levy is still coming to the city. It cannot be changed in this budget year.  A motion was made by Luke Anderson, seconded by Al Colemer to retain the levy until we are able to review possible JDA projects.  Motion carried unanimously.

A motion was made by Luke Anderson, seconded by Neil Weaving to approve the February financial statements, approval of the bills and the delinquency report. Motion carried unanimously.

Council reviewed the city superintendent’s report.

City Government Week is April 3-7.  The Community Club has volunteered to judge the coloring contest entries.  The deadline is March 31st for entries.  Trish will contact the school about forwarding the entries to city hall.  We will have an open house and tours of the water plant on April 5th from 1pm to 4pm.  We will offer tours to the school on Thursday the 6th.

The Hole in 1 Bar and Grill opens March 15th.  They will be serving breakfast, lunch and supper seven days per week with Sunday being a buffet.

A motion was made by Luke Anderson, seconded by Al Colemer to approve the gaming site authorizations from the Rutland Sportsman’s Club for the Hole in 1 for 8 months and the No Name Bar for 1 year.  Motion carried unanimously.

Luke Anderson noted that we have about 5 buildable lots in the south addition, but could have another 5 lots if we had the infrastructure.  He would like the council to work on a development plan.

Mark Bopp noted that he received a letter from FCDC along with their check for dumpster charges.  As a good will gesture, the council will return the check.

Clean up days will be Monday and Tuesday, April 24th and 25th.

Sheyenne Valley Vet will be at City Hall for our Pet Clinic Day on Wednesday, April 26th.

Our Tax Equalization Meeting is scheduled for Monday, April 10, 2017

The next regular council meeting is Monday, April 10, 2017 at 6:00 PM.

The meeting adjourned at 7:50 PM.

 

April 10, 2017

The Forman City Council meeting was called to order at 6:10 PM by Mayor Mark Bopp.  Present were council members Luke Anderson, Al Colemer and Neil Weaving.  John Stenvold was absent.  Also attending were Jayne Pfau, Trish Pearson, Tibby Hinderlie, Jerod Klabunde, Joel Luins, Nathan Summerville, Dylan Summerville, Mike Cebulla, Tim Rutten, Al Carton, Janet Keller, Arthur Keller, Jacinta Keller.

Trish Pearson announced the winners of the City Government Week coloring contest.  Jacinta Keller was present to receive her prize of a single pool membership for the grade 4-6 category.  Not present, but also winning a single pool membership was Skyler Hasse for the grade K-3 category.  Three single day passes were awarded to Sydney Cary, Eli Olson and Lydia Anderson.  Congratulations to all the winners!

City Engineer, Jerod Klabunde reported that the plans are done for the pedestrian trail but a bid date has not been set by to DOT.  The water plant project is substantially complete; however, there are punch list items that need to be addressed.  There is a possibility of assessing liquidated damage charges against CC Steel for the lengthy delays in the project.  Klabunde requested that the council hold a special meeting next week to work this out with the contractor.  A date will be set later in the week.  CC Steel requested partial payment #6 for $14,560.57.  A motion was made by Al Colemer, seconded by Luke Anderson to approve the payment contingent upon the outcome of the meeting next week.  Motion carried unanimously.  If damages assessed are more that the retainage remaining after this payment, no payment will be made.  Otherwise, a check will be issued after the special meeting.

Tim Rutten from H & H Coatings addressed the council regarding the water tower and ground storage tank.  The light on the water tower was damaged in the lightning strike last September and was listed as an open item on the insurance claim.  Tim will contact the insurance adjuster with a quote to repair the light and get approval to do the same.  The city approached him about additional work that may be needed with the water storage.  Tim gave a quote of $3,000 to power wash, clean and inspect the ground storage tank.  It has been 18 years since the interior of the tank was coated.  Typically, coatings last 10-15 years, though sometimes it lasts longer.  He would give an inspection report the city can use as a guide should they have funds remaining on the water plant project.  A motion was made by Luke Anderson, seconded by Neil Weaving to have H & H Coatings clean and inspect the ground storage tank.  Motion carried unanimously.  He will try to schedule the work sometime around the 20th of this month.

A motion was made by Al Colemer, seconded by Neil Weaving to approve the minutes from the March 13, 2017 council meeting.  Motion carried unanimously.

A motion was made by Neil Weaving, seconded by Al Colemer to approve the city auditor’s report including the March financial statements, approval of the bills and the delinquency report.  Motion carried unanimously.

The council reviewed the city superintendent’s report without comment.

Deputy, Bryan Johnson reported that he has been patrolling more frequently and assuring safety near the school.  The new radar gun was calibrated and it is functioning well.  Speeds along Highway 32 continue to be an issue, mostly with out-of-state vehicles.  As far as Deputy Johnson knows, the pet pig questioned at the previous meeting is still in town.  Attorney, Jane Pfau gave them until April 15 to re-home the pig outside of the city limits.  Deputy Johnson will follow up with the owners after that date.

Attorney, Jayne Pfau presented Amendment 2017-1, which amends our current firework ordinance.  The council had the first reading of the ordinance and revised he first section of item number two to include a provision for children under 12 to use fireworks with direct adult supervision.  Comments on the ordinance are open for the next 30 days.  The final reading will be done at our next regular council meeting.

The Forman Housing Association applied for a grant through Lake Agassiz to make needed repairs and improvements to the low-income apartment complexes behind the school.  Lake Agassiz has requested that the rant be run through a public entity and the Forman Housing Association is requesting that the City be that entity.  Ann Nelson joined the meeting via phone to answer some questions.  The grant has no repayment attached.  The City would have no liability or responsibility for the work being done.  A motion was made by Neil Weaving, seconded by Al Colemer to approve the City as the hosting entity for the Lake Agassiz grant.   Motion carried unanimously.

A motion was made by Al Colemer, seconded by Luke Anderson to proclaim Arbor Day as May 10, 2017 and to approve new Shade Tree Board members Raina Ruch and Austin McLaen.  Motion carried unanimously.  These individuals join Al Colemer, Rodney Cary and Trish Pearson to complete the board.

Luke Anderson had brought up the possibility last year of hiring someone to do economic development for the city.  Donna Reinertson talked to the council about what she did when she held that position previously.  The council chose not to act on it at that time.  Presently, the city budget funds the auditor’s position at four days per week.  Trish has been working only three days per week, which presents an opportunity to hire someone with no budget impact.  A motion was made by Al Colemer, seconded by Neil Weaving to post the part-time position of Economic Development Coordinator.  Motion carried unanimously.

Friday, April 14, 2017 is a holiday.  Therefore, garbage will be one day early.

Clean up days are April 24 and 25.

Pet Clinic Day at city hall is April 26 from 4:00 PM – 6:00 PM.

The next regular council meeting is Monday, May 9, 2017 at 7:00 PM.  Please note this is one hour later.

The meeting adjourned at 8:40 PM.

 

May 8, 2017

The Forman City Council meeting was called to order at 7:00 PM by Mayor Mark Bopp.  Present were council members Al Colemer and Neil Weaving.  John Stenvold and Luke Anderson were absent.  Also attending were Trish Pearson, Tibby Hinderlie and Paige Cary.  Jayne Pfau joined the meeting later.

City Engineer, Jerod Klabunde joined the meeting via teleconference.  He asked that we inspect the streets and record any concerns for the warranty inspection.  There are funds remaining in the streets project.  Mayor Bopp suggested we look at paving the gravel on the frontage road by the cardtrol.  The plans for the pedestrian trail have been submitted to the DOT for approval.  The water plant project is near completion.  Mayor Bopp and Councilman Anderson met with the engineers and general contractor to work out a settlement agreement for liquidated damages.  The city will receive $10,000 in damages, part of which is in the form of an extended warranty.  The contract price will be reduced by that amount.  The contact will remain open through September 2017.  A retainage of $5,000 will be held until all issues are resolved to the city’s satisfaction.  Issues arose over the weekend with the backwash that need to be addressed and corrected.  We are waiting for the final report on the ground storage tank cleaning and inspection.  We need to address issues with pumping directly to the water tower, bypassing the ground storage tank.  About $208,000 remains on the grant funds.  Any expenditures must be pre-approved by USDA-RD. A motion was made by Al Colemer, seconded by Neil Weaving to approve change order #4, which reduces the contract price by $38,138.54 and to approve partial pay estimate #6 to CC Steel for $30,148.38.  Motion carried unanimously.

A motion was made by Al Colemer, seconded by Neil Weaving to approve the minutes from the April 10, 2017 council meeting, the financial statements and payment of the bills.  Motion carried unanimously.

The council reviewed the delinquency report and city superintendent’s report.

Sheriff Travis Paeper was on hand to update the council on some activities.  Police responded to a call in the south addition involving the person who was involved in a vehicle theft last winter.  The individual was suicidal, but they were able to handle the situation without incident.  A couple of businesses in town had break-ins that appear to be part of a string of break-ins across the county.  Sheriff Paeper is looking into security cameras through DRN for other cities and will pass that information along to us.  He asked the city to consider adding external cameras for added security and safety in the city.

Sara Planteen addressed the council on behalf of Southside Automotive.  First, she presented a building permit for a 30’ x 120’ addition to the backside of their building.  Mayor Bopp expressed some concerns that there could be utilities in the way. Planteen said they already talked with Dickey Rural Networks.  They will check with Ottertail and the City Superintendent before proceeding.  A motion was made by Neil Weaving, seconded by Al Colemer to approve the building permit.

Planteen then asked the council, who is also the city JDA board, for any assistance they can offer, either in the way of loan or grant.  They are working with the Bank of North Dakota’s Flex program to finance the buyout of the current building from FCDC and to construct the addition.  The city currently has about $8,200 in the JDA fund.  A motion was made by Al Colemer, seconded by Neil Weaving to grant Southside Automotive $5,000 from the JDA fund toward their project.  Motion carried unanimously.

Per NDCC 40-01-0 the city must designate their official newspaper at the first meeting in May.  A motion was made by Neil Weaving, seconded by Al Colemer to designate The Sargent County Teller as the official newspaper of the City of Forman.  Motion carried unanimously.

The City will host an Arbor Day Celebration on Wednesday, May 10, 2017 at Central Park behind the courthouse.  The Shade Tree Board will be planting a tree and installing a plaque in honor of Steven McLaen and Roger Lunde, who served the Shade Tree Board for many years.  Later in the day, we will plant a tree and install a plaque at the Sargent County Museum in memory of Harlan Klefstad.

Pet Day is rescheduled for Wednesday, May 17 from 4:00 – 6:00 at City Hall.

Monday, May 29, 2017 is a holiday.  City hall and shop will be closed.  The Ladies Auxiliary will host a program and dinner at city hall.

Paige Cary was selected for the position of Economic Development Coordinator.  Paige had a few questions for the council to clarify the terms of the position.  She also asked the council to prepare a list of priories for  her to address as she begins organizing this new position.  A motion was made by Neil Weaving, seconded by Al Colemer to accept Paige Cary’s application for the Economic Development Coordinator and offer her the position.  Motion carried unanimously.  She will work 20 – 30 hours per month on a flexible schedule with a starting rate of pay at $15 per hour.  Her start date is May 15, 2017.

The next regular council meeting is Monday, June 12, 2017 at 5:00 PM.  Please note we are returning to our regular hours as the later time conflicts with the school board.

The meeting adjourned at 8:25 PM.

June 12, 2017

The Forman City Council meeting was called to order at 5:00 PM by Mayor Mark Bopp.  Present were council members Al Colemer, Luke Anderson and Neil Weaving.  John Stenvold was absent.  Also attending were Trish Pearson, Jayne Pfau, Tibby Hinderlie and Paige Cary.

Mayor, Mark Bopp reviewed our city projects with the council prior to calling city engineer, Jerod Klabunde.  H&H Coatings inspected our ground storage reservoir and presented a proposal for interior work.  The greatest concern is with the ceiling of the tank, which is showing a lot of corrosion and rust.  There may be some welding work required, but they cannot tell before the sandblasting is complete, therefore the welding cost is not included in the quote.  Luke Anderson suggested contacting CC Steel, Ltd. if there is welding needed to see if they would be able to do that work.  The total for the proposal is $74,280 and would be eligible for funding under our current USDA-RD grant.  A motion was made by Neil Weaving, seconded by Luke Anderson to authorize the work in the contract from H7H Coatings.  Motion carried unanimously.

There are still funds available from our 2015 Streets Project.  Mark met with Jerod to review a few needs for patching/paving in the city.  They identified four critical areas; the strip of pavement on Main St that was dug up for repairs; the alley behind the post office and bank; a spot on W Maple near Dakota Precision’s new building where a water line was put in just prior to the street overlayment; the frontage road from the Kwik Stop to the Cenex pumps that is now gravel.  Bituminous Paving, Inc. will be in Lisbon in July and is willing to come down and pave our areas.  It would be best if the city and locals could do the prep work.  The paving estimate is $43,000.  A motion was made by Al Colemer, seconded by Luke Anderson to approve the paving work.  Motion carried unanimously.

There was a glitch with the chlorine pump at the water treatment plant.  Vesco installed an incorrect pump.  We were able to replace it with one of our spare pumps but Vesco will need to send out a replacement.

The council reviewed the plans for our trail project.  There is one area along Highway 11 where the trail comes right to the property line of a private property owner, requiring a construction easement.  Moving the trail east is possible, but will require relocating a few more trees.  The council unanimously agreed to move the trail.

City Engineer, Jerod Klabunde joined the meeting via phone conference.  Mark went thru the items the council had previously discussed.  Jerod will get in touch with USDA-RD for the approvals necessary to include the ground storage tank work in our current grant.  He will work with Bituminous Paving, Inc. to schedule the paving work and Moore Engineering will provide onsite oversite of the project.  Jerod submitted a supplemental agreement with NDDOT to include the subcontract or electrical engineering on the lighting for our trail and lighting project.  This work was inadvertently left off the original agreement.  A motion was made by Al Colemer, seconded by Neil Weaving to approve Supplement 3#.  Motion carried unanimously.  The council expressed their desire to relocate a portion of the trail and Jerod said he would take care of it.

Trent Nelson joined the meeting to present a quote that was requested to replace the windows at City Hall.  The windows are $377.65 each.  Vinyl extension jams would add about $100 per window, but pine jams would be considerably less.  The jams will need to be replaced as the current jams are paneling.  Most are warped and will likely not come out in one piece.  Trent got a quote from Jerry Sappa of $400 per window for installation.

Trent paid for a building permit for a retaining wall he is building that he did not realize needed a permit.  He then asked the council for preliminary approval of a property tax incentive on a building he plans to put up for Nelson Home Center.  He will have to do the competitor advertising.  The council was okay with the project and incentives and asked him to bring the appropriate paperwork to the next meeting.

A motion was made by Al Colemer, seconded by Neil Weaving to approve the budget amendments as presented by city auditor, Trish Pearson.  Motion carried unanimously.

A motion was made by Luke Anderson, seconded by Neil Weaving to approve the Auditor’s report including the minutes, May financial statements, delinquency report and payment of the bills.  Motion carried unanimously.

City Attorney, Jayne Pfau has been working with Sargent County District Health to abate dangerous buildings in town.  They are willing to inspect the buildings the city believes are dangerous.  Pfau asked the council to appoint the Health District and their partners as the building inspector or knowledgeable third party for city inspections in accordance with our ordinances.  A motion was made by Al Colemer, seconded by Luke Anderson to make the appointment as requested.  Motion carried unanimously.

The council reviewed the city superintendent’s report.  Trish Pearson added that the flags on Main St have been replaced as the old flags were in very poor condition.  Mark Bopp reminded the council of all the extra hours the city workers put in at the water plant during our lengthy project.  They worked without additional compensation and Mark suggested giving them gift certificates to show our appreciation.  A motion was made by Al Colemer, seconded by Neil Weaving to provide a $50 certificate to the No Name Bar and a $50 certificate to the Hole in 1 for each of the two employees.  Motion carried unanimously.

Mark asked the council how they would like to proceed with the windows.  Trish did a quick review of the budget and could come up with enough funds for half of the windows, but not all.  A motion was made by Neil Weaving, Luke Anderson to replace the three south facing windows at city hall.  Motion carried unanimously.  We will look at the remaining three windows next year.

Sheriff Travis Paeper was unable to attend the meeting but had phoned in just prior to the meeting start.  They are continuing to work on the theft ring that involved a number of cities in the county.  There was a drug arrest in May involving a variety of drugs, paraphernalia, and a concealed weapon.  They have been doing more patrolling to reduce speeding on the highways.

Mark Bopp commented that he found a digital speed sign on a two-wheel trailer for $2,500.  It is solar powered and includes a manual charger.  Luke Anderson stated that his contact at the state told him it is extremely difficult to get speed limits reduced on state highways.  If we cannot lower the speed limit on Highway 11, a speed sign may have limited use.  The discussion was dripped without further comment.

Paige Cary reported on her activities for the last month.  She done research and outreach, establishing contacts with various organizations and people.  She has designed a city Facebook page and is keeping that updated.  Our website was created about 10 years ago and is obsolete.  It would cost about $2,000 through Genesis to redesign & bring it up to date.  The council suggested she get prices from a few other sources and bring it back next month.  Page spoke with many of the business owners in town and got feedback on what they view are our strengths, challenges and needs.  She is working with the community club to update Central Park, which may include reestablishing a volleyball court and starting a league and putting in a dock.  Finally, she talked about establishing a renaissance zone.  All of the surrounding communities have them and they have proven useful to the community.  There is no cost to establish one, but there is quite a bit of paperwork.  The council directed Paige to proceed.

A motion was made by Al Colemer, seconded by Luke Anderson to approve the 2016 annual audit prepared by V. Nelson, CPA, Ltd.  Motion carried unanimously.

The school contacted Mark about the possibility of sharing the cost of putting in a sidewalk on the north side of the school.  They would like to move their loading zone from the east side to the north side.  The council would like more information as to why the change was being made or the specifications for the sidewalk requested.  Mark will contact the school.

Neil Weaving brought up that there are numerous sidewalks in town that are in need of repairs.  We need to document the sidewalks needing repairs and bring it to a future meeting.  We will have to look at funding options to make repairs.

Carfest is this weekend on Main Street.  Relay for Life is next weekend at the courthouse.

The next regular council meeting is Monday, July10 12, 2017 at 5:00 PM.

The meeting adjourned at 7:25 PM.

July 10, 2017

The Forman City Council meeting was called to order at 5:00 PM by Mayor Mark Bopp.  Present were council members Al Colemer, Luke Anderson, John Stenvold and Neil Weaving.  Also attending were Trish Pearson, Jayne Pfau, Tibby Hinderlie and Paige Cary.

Jerod Klabunde, City Engineer and Caleb Kjetland, Project Engineer were present from Moore Engineering.  The street improvement project has remaining funds.  Bituminous Paving Inc. will be in town toward the end of the month to do some additional patching and paving as previously approved.  The trail project continues to move forward.  Moore is working on the final plans and PS&E comments from DOT.  USDA approver P.E.R. Amendment # 2 to cover the work on the ground storage tank.  A motion was made by Luke Anderson, seconded by Al Colemer to approve change order # 5 to the contract with CC Steel for $87,008.  Motion carried unanimously.  A motion was made by John Stenvold , seconded by Neil Weaving to approve an engineering contract amendment for the reservoir work.  Motion carried unanimously.  Jerod reported that Moore Engineering wrote off much of the ad

Jerod presented a proposal by CC Steel to construct a by-pass for the water system.  This would by-pass the ground reservoir and pump water from the treatment plant directly to the water tower.  This by-pass is necessary to take the ground storage tank off line to do the repairs and painting.  Luke Anderson voiced concerns at spending $19,000 for a by-pass that will be used once every 15 years or so for maintenance of the ground storage.  He suggested we contact a local contractor to install a temporary by-pass.  Klabunde stated that is an option, however, it is work that would need to be completed within the next two weeks in order to get the reservoir work completed this year.  The city will look into this and get back to him in the next couple of days.

Mike Keiper and Chris Bladow from the Park Board addressed the council on two issues.  First, they asked to have some of their water bill forgiven as there was a large overage due to a leak.  The leakage appears to be in the main drain.  Though the leakage has slowed, it cannot be repaired until the pool closes.  A motion was made by John Stenvold, seconded by Luke Anderson to forgive $299.53 of the bill.  Motion carried unanimously.  Secondly, Bladow discussed plans to tear out the splash pad and install a kiddie pool.  The project will be funded through a combination of fundraisers, donations and a bank loan if needed.  They are also looking at grant options.

A motion was made by Luke Anderson, seconded by Neil Weaving to approve the minutes from the June 12, 2017 council meeting.  Motion carried unanimously.

A motion was made by John Stenvold, seconded by Al Colemer to approve the June financial statements, payment of the bills and the delinquency report.  Motion carried unanimously.

Council reviewed the City Superintendent’s report.  They commented that the state cut the highway ditches through town.

There was no report from the Sheriff.

City Attorney, Jayne Pfau discussed some preliminary changes to the zoning ordinances.  The council reviewed the changes.  Pfau will be making some language changes to our current zoning and create a new zone of Commercial 2, which will allow for heavier commercial use without being industrial.  She will bring back the changes to the next meeting, then we will have to notice a hearing to the public before approving the new zoning.  Pfau has also been in contact with Sargent County District Health regarding the dilapidated condition of a couple of houses in town.  District Health will have Cass County inspect the properties and make a ruling as to whether or not they constitute a public health nuisance.

Economic Development Coordinator, Paige Cary reported on various activities.  She represented the city in presenting a grant request from Lake Agassiz for the Forman Housing Association.  That grant was approved for $90,000 so the apartment units will get new roofing, siding and other improvements.  There will be a public hearing regarding the grant on July 18.  Paige is working with the Community Club for ideas on improvements for Central Park and she has started the grant process.  She has also begun work on creating a city strategic plan which is a requirement for establishing a Renaissance zone.

Mayor, Mark Bopp has been trying to connect with the school superintendent about their request for financial assistance in putting in some sidewalks.  He has not been able to reach Mr. Warcken.  There are a number of issues with the plans as they have been conveyed, particularly with drainage concerns.  The city has not seen the final design plans.  The school will need a building permit and council approval to construct the proposed sidewalks.

The windows for the south side of city hall have been ordered.  The window company needed some additional measurements, which have been provided.  They should be delivered in about two weeks.

Neil Weaving prepared a comprehensive list of street signs in the city noting their condition.  A number of the signs that were replaced about three years ago have blistered and peeled.  Rough Rider Industries will replace these at no cost to the city.  We will be replacing a number of additional signs as well.

The council began work on the 2018 budget, reviewing the projected revenue.  A motion was made by Neil Weaving, seconded by Luke Anderson to increase the base rate on sewer by fifty cents per month starting January 1, 2018.  Motion carried unanimously.

The council will hold a special meeting on Tuesday, July 18, 2017 at 5:30 PM to hold a public hearing for the Lake Agassiz grant and to complete the preliminary budget.  The next regular council meeting will be Monday, August 14, 2017 at 5:00 PM.

The meeting adjourned at 7:35 PM.

July 18, 2017 – Special Council Meeting

The Forman City Council meeting was called to order at 5:30 PM by Mayor Mark Bopp.  Present were council members Luke Anderson, John Stenvold and Neil Weaving.  Al Colemer was absent.  Also attending were Trish Pearson, Jayne Pfau, Tibby Hinderlie, Ann Nelson from Forman Housing Association, Mitch Calkins from Lake Agassiz Regional Council, Dave Jacobson, Trent Nelson and Sargent Central Superintendent Daniel Warcken.

The Forman Housing Association applied for a Community Block Grant thru Lake Agassiz and the City of Forman agreed to be the governmental sponsor.  As part of the grant process, the City was required to hold a public hearing and pass a number of resolutions.  Dave Jacobson attended in support of the grant.  No one opposed the grant.  The following resolutions were made and all passed unanimously:

Resolution supporting assisted housing programs.  Motion, Luke Anderson, second, Neil Weaving.

Resolution confirming equal employment opportunity & affirmative action policy.  Motion, John Stenvold, second, Neil Weaving.

Resolution for fair housing.  Motion, John Stenvold, second, Neil Weaving.

Resolution of excessive force plan. Motion, Luke Anderson, second, John Stenvold.

Resolution of sponsorship.  Motion, Neil Weaving, second, Lune Anderson.

Mitch Calkin from Lake Agassiz explained that the Forman Housing Association was awarded approximately $90,000 in grant funds to do repairs on the low income apartments.  Ann Nelson stated that the roofs, siding windows and doors will be replaced on the two 4-plex buildings.  Some sidewalk work will be done.  The 8-plex building is in better condition and will not be included at this time.

Sargent Central Superintendent, Daniel Warcken addressed the city council regarding the school’s proposed sidewalk project.  Mr. Warcken was seeking approval of the building permit and cost-sharing per city policy for the sidewalks adjacent to city streets.  Though the project has been in the works for several months, this was the first time the council members had seen the plans.  They had some concerns over the necessity of a couple of the sidewalk segments.  Ultimately, a motion was made by Luke Anderson, seconded by Neil Weaving, to approve the building permit.  Motion passed unanimously.  The council chose not to act on the request for cost-sharing so they can have more time to review the proposal and consider benefit to the city.  They will make their decision at the August city council meeting.

The council reviewed and completed the expenditure portion of the 2018 city budget.  A notice will be put in the Teller and the final budget will be approved at the August council meeting.

The meeting adjourned at 7:20 PM.

 

August 14, 2017

The Forman City Council meeting was called to order at 5:00 PM by Mayor Mark Bopp.  Present were council members Al Colemer, Luke Anderson, John Stenvold and Neil Weaving.  Also attending were Trish Pearson, Jayne Pfau and Tibby Hinderlie.

City Engineer, Jerod Klabunde was unable to attend.  Mayor, Mark Bopp reported that Bituminous Paving, Inc. had been in town to do the additional patching and paving.  There is an issue with the work on Main St.  They will be back in town to mill the edges and raise the dip.  They also need to look at the area that was patched by Al Colemer’s house, as it is still very rough.  Everything is in process for the Pedestrian Trail and Lighting Project.  The plans have been redrawn to avoid easements with private property.  The new map will be mailed out.  We are waiting on Calvin Jacobson to install the bypass at the water plant.  All the piping has arrived and work should begin soon.

A motion was made by Al Colemer, seconded by John Stenvold to approve the minutes from the July 10, 2017 and July 18, 2017 council meetings.  Motion carried unanimously.

A motion was made by Neil Weaving, seconded by Luke Anderson to approve the city auditor’s report including the July financial statements, delinquency report and payment of the bills.  Motion carried unanimously.

The council reviewed the city superintendent’s report without comment.

Sheriff Travis Paeper joined the meeting to report on activities.  They were very active during the fair.  There was one arrest for drunkenness and one instance of reported theft.  The task force has been in town investigating some issues.  They are gearing up for back-to-school work and patrols.  Rick Bryant will be back from deployment in November.  Sheriff Paeper has asked the county to retain Deputy Matt O’Brien.  It has been approved in their budget, but he is waiting for approval from the commissioners.

Attorney, Jayne Pfau reported that North Dakota Public Health investigated the property at 246 Maple Ave E and found it to be a public health nuisance and a dangerous building.  They wrote a letter to the caretaker of the property and the letter was published in the Sargent County Teller.  The owner has 30 days from the date of publication to abate the issues or the city can remediate as necessary.  Pfau also reported that the city received a verbal complaint on Dylan Eckstrom’s property.  Back in 2014, Eckstrom had pursued either a conditional use permit or rezoning as a junk yard.  Both were denied and it was not allowed under our city ordinances.  He was instructed to clean up the property, which he did.  Recently he has collected more junk vehicles and has some stored across the road on another property.  Pfau was instructed to send a letter to the owner of record of that property and copy Eckstrom.

Trent Nelson was on hand to discuss a building permit and an application for a property tax exemption and payment in lieu of taxes.  He asked about residential use within a commercial zone.  He has a party interested in purchasing and renovating the old Masonic Lodge building, converting it to residential.  Pfau responded that this is a conditional use and will require a variance.  The council did not think granting the conditional use would be problematic and encouraged Nelson to have his potential buyer contact Jayne to begin the process.

The council then addressed Nelson’s tax incentives and permit.  The tax incentive needs to be published two times before a public hearing.  We will look at holding a special meeting for that purpose.  A motion was made by Luke Anderson, seconded by Al Colemer to approve the building permit.  Motion carried unanimously.

Economic Development Coordinator, Paige Cary, was unable to attend but submitted her report.  She has been working on the requirements for establishing a Renaissance Zone and asked the council to approve the Strategic Plan for the city.  A motion was made by Neil Weaving, seconded by Luke Anderson to approve the plan.  Motion carried unanimously.

A motion was made by John Stenvold, seconded by Luke Anderson to approve the request by Sargent Central School to share the cost of the sidewalk project, not to exceed $13,512.93.  Motion carried unanimously.

The windows for City Hall have arrived and are ready for installation.  We are waiting for Jerry Sappa to get us on his schedule.

The 2018 budget has been established at the exact dollar levy by fund as the 2017 budget.  There were no public comments on the budget.  A motion was made by John Stenvold, seconded by Al Colemer to approve the 2018 budget.  Motion carried unanimously.

A motion was made by Al Colemer, seconded by Luke Anderson to approve a building permit submitted by Dennis Nelson to construct a 12’ x 16’ shed on the back side of his property.  Motion carried unanimously.

The City of Forman is one of 48 North Dakota Cities invited to a Trees Award Ceremony, luncheon and Bison football game – the 2017 Trees Bowl.  Al Colemer and guest will attend on behalf of the City and the Shade Tree Board to accept the award.

Mayor Mark Bopp presented a number of quotes for the City’s new Bobcat.  He recommended purchasing the S-590 with additions of an air ride seat, reversible fan and a rock bucket.  The old Bobcat will bring $32,549, which is an even trade less the additions on the new machine.  A motion was made by Al Colemer, seconded by Luke Anderson to approve the purchase from Berube’s in Lisbon.  Motion carried unanimously.

Under notices, Al Colemer commented that the bar uptown closed after only a month of operation.  He also noted a resident with a dead birch tree need to receive notice to remove the tree.  Mayor Bopp noted that we need to add pvc for drainage and bring in some millings to the frontage road by Steve Klefstad’s storage building.

The next regular council meeting will be Monday, September 11, 2017 at 5:00 PM.

The meeting adjourned at 6:10 PM.

September 11, 2017

The Forman City Council meeting was called to order at 5:00 PM by Mayor Mark Bopp.  Present were council members Al Colemer, Luke Anderson, John Stenvold and Neil Weaving.  Also attending were Trish Pearson, Jayne Pfau, Paige Cary and Tibby Hinderlie.

A motion was made by Al Colemer, seconded by Neil Weaving to approve the minutes from the August 14, 2017 council meeting.  Motion carried unanimously.

The council reviewed the financial statements.  There are still funds remaining in the Streets Project and the council discussed using some of these funds to pay off the special assessments on city owned lots that are not likely to be sold.  They also discussed the possibility of paying the special assessments on the lots in the industrial park, but decided to wait until those lots come back to the city, if they do.  A motion was made by John Stenvold, seconded by Neil Weaving to use some of the unused project funds to pay off special assessments on city owned lots.  Trish will bring those lots and figures to the next meeting.

Tim Rutten from H & H Coatings joined the meeting and gave a progress report on the ground storage tank work.  Painting will be done by the end of the week with a 5-7 day cure time.  He anticipates being back on line by mid to end of next week.  They did have some issues with a gate valve that was leaking, but they worked around it.  There was $3,000 added to the contract for possible welding, but they will only use about $600 of that.  Tim suggested pressure washing the mold and mildew off the outside of the tank.  He would do that for the same dollar amount.  He is having his crew wash a 6’ x 6’ patch on the street side and asked the council to look at the work and make a determination in the next day or two.  Tim also asked about regular maintenance cleaning.  His warranty is for two years, but he thinks that with the new system on line, the city should not need to have the tank washed and inspected for three years.  If they want to extend the maintenance, he will extend his warranty to three years at no extra cost.  The council agreed that would be adequate.

City engineer, Jerod Klabunde joined the meeting.  The additional work on the Streets Project is complete and he had an invoice for onsite engineering that is included in the bill list.  The Trail Project is progressing.  NDDOT planned a bid opening for February, but may move it up to November.  Once the project is bid, the city will need to approve the bid and attend a pre-construction meeting.  Jerod will be holding a meeting with the county, city and school to sign off on the right-of-way plat.  Wiggin will be onsite in November to walk us through the first RO skid cleaning.  Their work is part of the contract, but the city will be responsible for the chemicals.  We may be able to run the chemicals through the contract.  Jerod presented a change order to CC Steel’s contract to include the by-pass work done at the water plant and a partial payment request to pay for the additional work.  A motion was made by John Stenvold, seconded by Luke Anderson to approve change order #6 to include the work by Calvin Jacobson and the materials from Dakota Supply Group along with a 5% mark-up as allowed by the contract.  Motion carried unanimously.  A motion was made by Al Colemer, seconded by Neil Weaving to approve partial payment # 8 to CC Steel in the amount of $9,307.40.  Motion carried unanimously.

Kathleen Schultz joined the meeting and addressed the council on behalf of the North Dakota Peace Garden Airstream Club.  They are planning a rally for July 12-15, 2018 and asked if the City of Forman could facilitate their group.  Ideally, they would like to use the fairgrounds to park ten to fourteen camper units.  Al Colemer spoke on behalf of the fair board saying that he was certain this would work, but he will bring it to the board at their meeting next week.  During their four days here, they would like to tour the museum, and Rick and Jeannie Hoistad’s home.  Paige Cary will send them additional information on the city.  Al Colemer will contact her to arrange for their rally.  The council thanked Kathleen for bringing the rally to our city.

Deputy Bryan Johnson reported on behalf of the Sheriff’s department.  It has been quiet within the city with no serious crimes to report.  The Sargent County Commissioners approved the budget to retain Matt O’Brien as a fourth deputy when Rick Bryant returns from deployment in November.

Mike Keiper was at the meeting on behalf of the Forman Park Board.  The Park Board is planning to take out the splash pad that has not worked properly since it was built and put in a kiddie pool.  Many families have stated they would be more inclined to use the pool if there was a kiddie pool for the younger kids.  We do have many families in town with young children.  The Park Board has been working with Sargent County Bank to secure a loan for the poo.  Keiper shared several options provided by the bank.  The estimated total cost is about $75,000 and the Park Board can put down about $25,000.  They plan to look for grants and have a fundraising campaign, but did not want to begin this effort until the financing is secured.  The bank is requesting authorization from the city for the Park Board to secure a loan.  John Stenvold noted that the interest rates in the various scenarios seem high.  Luke Anderson suggested that the City work with the bank and take out the loan in their name and set up a repayment with the Park Board.  The council concurred that this was a viable option.  Anderson volunteered to approach the bank and see what he could work out with them.  He will bring this back at the next meeting.

A motion was made by Al Colemer, seconded by Neil Weaving to approve the city auditor’s report including the August financial statements, delinquency report and payment of the bills.  Motion carried unanimously.

There were no comments on the City Superintendent’s report.

City attorney, Jayne Pfau reported that the 30-day abatement period on 246 Maple Ave E has expired and the property has not been abated.  The city may abate the property as they deem necessary.  She asked the council for a resolution.  A motion was made by Luke Anderson, seconded by Neil Weaving to find the property at 246 Maple Ave E a dangerous building in concurrence with the North Dakota Dept. of Health.  Further, this property has been publically noticed and no action has been taken to abate the property.  Therefore, the City of Forman will proceed with demolition of the property and assess the costs to the property owner.  Motion carried unanimously. The City will have the property demolished and pushed into a pile that the fire department can burn.

Pfau also reported that the City has been contacted by Sherry Hosford on behalf of Sargent County Water Board requesting payment of fees and charges related to the Drain 4 lawsuit.  Pfau’s opinion is that as part of the case’s settlement agreement the City is not responsible for the requested fees.

Paige Cary reported on economic development activities.  FCDC has their annual meeting coming up and she plans to attend that meeting, specifically to address the industrial park property.  She stated that Bobcat is hiring right now and she has provided them with a listing of housing in the city and plans to keep that list updated.  Paige had a number of questions for the council regarding the Renaissance Zone.  They reviewed various qualifications and incentives to include in our plan.  Paige hopes to have the completed plan ready for review in the next month or two.  Then we will need a resolution from the council before submitting the plan to the state for final approval.

Paige also reported that she is working on a shop local campaign.  More information on that program will be forthcoming.

The three windows at city hall have been replaced.  Work was completed today.

A motion was made by Luke Anderson, seconded by Neil Weaving to appoint the Sargent County Assessor as the City Assessor per NDCC requirements.  Motion carried unanimously.

A motion was made by Al Colemer, Neil Weaving to approve a building permit for Turk Nelson for a 10’ x 15’ addition to the south side of their existing garage.  Motion carried unanimously.

Al Colemer and his son Matt will be representing the City at the NDSU Trees Bowl game September 23rd and accepting the Tree City Award on our behalf.

There will be a special city council meeting on Tuesday, September 19, 2017 at 8:00 AM to consider the tax incentive applications for Trent Nelson and Shannon Mehrer.

The next regular City Council meeting will be Monday, October 9, 2017 at 7:00 PM.  Please note the time change.

The meeting adjourned at 6:50 PM.

September 19, 2017 – Special Meeting

The Forman City Council meeting was called to order at 8:05 AM by Mayor Mark Bopp. Present were council members Al Colemer, Luke Anderson, John Stenvold and Neil Weaving. Also attending were Trish Pearson, Jayne Pfau, Tibby Hinderlie and Trent Nelson.

The council reviewed a building permit submitted by Vincent Olson to build a shed and deck on his property 151 Highway 32. A motion was made by Al Colemer, seconded by Luke Anderson to approve the permit. Motion carried unanimously.

The council considered two applications received for property tax incentives from Dakota Precision Fabricating, Inc. and Nelson Home Center LLC. Mayor Bopp noted that the requests vary and that the council needs to develop a consistent program that we apply to all applicants rather than have each applicant come up with their own proposal. Attorney, Jayne Pfau stated that the only guidance cities get from the century code is it must be what is in the best interest of the city. She also stated that the property tax incentive is not automatically passed on to a purchaser in the event the business is sold. The new owner must reapply for tax incentives.

Luke Anderson agreed, but stated that the council had already voiced their opinion at a previous meeting on the application for Nelson Home Center and he didn’t feel they could change it. They will develop a plan going forward. Trent Nelson stated he based his request on the incentive that was granted for the apartment complex built across from the courthouse.

A motion was made by Luke Anderson, seconded by Neil Weaving to approve both applications for payments in lieu of taxed as proposed. Roll call vote: Stenvold yes; Anderson, yes; Weaving, yes; Colemer, yes. Motion carried.

The meeting adjourned at 8:20 AM.

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